To ensure full consideration, applications must be received by 11:59pm (MT) on 09/29/2023

Position Summary:

This position will oversee and process all payroll and general accounting duties for the UNC Extended Campus. The Payroll and Accounting Specialist will be responsible for reviewing and submitting payroll for all Ext. Campus employees, provide timely and accurate compensation, and ensure compliance with all UNC, State, and Federal regulations. This position will also be required to support and process travel, p-card reallocations, purchase orders, check/ACH requests, invoices, journal entries, and other related transactions. In addition, this position will handle all of Loveland building room scheduling, key check out, technology troubleshoot/instructions, as well as fleet management for UNC cars. This position requires professionalism, strong time management skills and the ability to communicate and collaborate effectively.

Job Duties:

50% - Payroll Responsibilities
Oversees procedures and process of payroll functions for Extended Campus employees. Primary responsibilities include but are not limited to:
• Process payroll for faculty, staff, and students (TAs/GAs) – Monthly/Semi-Monthly
• Update employee records, ensuring accuracy and confidentiality.
• Prepare labor redistribution forms and faculty salary cost transfers.
• Identify problems/issues and assists employees resolve payroll related inquiries and discrepancies.
• Performs monthly payment reconciliation and maintains accurate records of payroll documentation and transactions.
40% - Accounting Responsibilities
• Maintain office supply inventory, reorder necessary items and special-order items.
• Make travel arrangements, request travel authorizations, and process travel reimbursements.
• Submit contracts (sales, proposals, MOUS, etc.) for approvals.
• Prepare and submit independent contractor agreement paperwork and payments.
• Process purchase orders for payment and communicate with purchasing agents and/or vendors when discrepancies arise between invoices and orders.
• Submit check/ACH requests to pay invoices.
• Reconcile invoices and purchases, investigates errors, and process journal entries to correct the transactions FOAP as appropriate.
• Prepares monthly reports and summaries for internal use by compiling information and reconciling various ledger accounts.
• P-card holder and reallocator.
10% - Loveland building scheduling and fleet management
• Assign rooms for classes and UNC room requests and set up rooms according to request each term.
• Add room schedule to Loveland Outlook calendar each term.
• Meet faculty or UNC affiliates in Loveland and provide building information as well as check out a room key and provide
technology instructions. Place direction signs in the hallway for each class or event.
• Responsible for key check out for Loveland building.
• UNC Car management which includes car maintenance (oil change, tire pressure, emissions, etc) as well as working with fleet
management on campus for any repairs, etc.

Minimum Qualifications:

1. Education: A Bachelor's degree from an accredited higher education institution is preferred or 2 years of equivalent experience in lieu of degree.

2. Experience: Prefer a minimum of 2 years’ experience in Higher Education

3. Ability:
-Successful computer skills to use University and ExC databases and reporting systems;
-Understanding of sound self-support financial practices;
-Analyze payroll reports, identify problem issues, and provide solutions;
-Resolve disputes (of financial nature) with students, faculty, staff, or other University personnel
-Maintain unit guidelines while staying within College, University, and state guidelines;
-Meet deadlines set by unit, University or state
-Demonstrated excellent written, oral, and interpersonal communication skills, and the ability to interact effectively with a wide variety of audiences;
-Commitment to inclusion, affirmative action, and equal opportunity.

Benefits:

Benefitsavailable include health, dental, vision, life and long-term disabilityinsurance, as well as a selection of several defined contribution retirementplans for all full-time positions. Employees at UNC receive sick leave, and otherleave options may be available based on position. Full-time employees areeligible to receive tuition waiver benefits, as well as dependents and spousesof UNC Employeeswho are employed at 0.5 FTE or above are eligible for undergraduatedependent tuition grants of up to 50%. These tuition grants will cover in-statetuition charges. Further requirements may exist. Other benefits may be availablebased on position.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet’s Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub,to learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!
Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability – to honor the intersectionality of our campus. Please visit UNC’s Career Hub to learn more about UNC’s commitment to diversity, equity, inclusion, and belonging.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.
The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University’s policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University’s Equal Opportunity Policy.
Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.
Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.